How to Write a Report
The three steps involved in
writing a report are:
Step 1.
MAKE A PROPER ANALYSIS OF YOUR SITUATION
This
involves pointing out the clear purpose that connects the sender’s need with
the audience’s needs. Here you are expected to:
DEFINE THE PURPOSE:
Business messages have both general and specific purposes. This helps define
the approach you need to take.
DEFINE THE AUDIENCE: Your message should arouse the
interest of the audience. It should contain tips that can solve their problems.
GATHER INFORMATION: Assemble the information that you will
include in your message with a clear picture of the audience in mind.
Step 2.
WRITE THE BODY
This involves:
INTRODUCTION: The introduction should give the reader an
overview of the report- its aims, scope benefits and limitations.
MAIN IDEA: It contains the detail and main points of your
report.
CONCLUSION: This analyses the main subject of the report.
SUMMARY WRITING
COMPLIMENTARY MATERIALS
TABLE OF CONTENTS
BIBLIOGRAPHY
Step 3.
COMPETION/REVIEWING
This includes proof-reading your
details to know if your report has fulfilled its intended purposes- if it
is relevant, clearly and
precisely written, reasonable and correctly spelt.
Personality and their types
ANSWER
Personality is the “brand
image” of an individual. It is a reflection of how the individual thinks,
behaves and feels as expressed in his/her words. Personality is made up of
behavioral traits such as ones attitude toward life and inter-personal skills,
qualities of leadership, motivational levels and communication skills. It is
also made up of attitude and character as well.
Personality
has nothing to do with one’s physical attribute and looks such as complexion
physique etc. as some persons might reason. It has to do with the inner person.
Having a clear understanding of our personality- traits, thinking and learning
styles is very useful because it helps you improve your motivational knowledge
and behavior as well as that of others in anywhere we might find ourselves at
any point in time. It also helps in tolerating and improving other peoples’
communication styles, learning styles, motivations, strengths and weaknesses.
There are different types of traits and personality of an individual, viz:
ROMANTICS: Individuals with this type of personality love
to establish warm connection with people, always emotional and truthful.
PLANNER INSPECTOR: Talented in planning and noticing
what’s missing. They have the urge to take up responsibilities and are active
and loyal in any work they do.
THE HELPERS: These types of individuals have a fellow
feeling and the quality of making someone feel so special. They are caring,
generous, warm- hearted and concerned.
COMPOSER PRODUCER: They struggle in nurturing their own
self- esteem. They stick to what’s important and ceases every opportunity to
get in. They are also creative in solving problems.
THE PERFECTIONISTS: These are the “mean” types of
individuals who are principled and serious with their works. They are
reasonable, responsible and well dedicated to anything they do, and are unhappy
if others appear unserious. They have high dreams.
PROTECTOR SUPPORTER: They love to know the ins and outs of
everything so as to provide needed support. They are good listeners and also
have a good sense of remembrance. They are volunteer helpers and are irritated
when others seem to ignore rules.
THE ACHIEVERS: These types of individuals are good in
getting along with people, especially their co-workers. They are optimistic,
goal oriented and energetic.
What are the phases to develop effective
reading skill?
ANSWER
Phases/steps for developing
effective reading skill are as follows:
HAVE LOVE FOR READING
Feeling good about reading
positively affects your approach and understanding of the book/ chapter. For a
student to be an effective reader, the “love” for reading must first be there.
HAVE A GOAL/INTENTION
Having a clear goal
for reading is essential for developing effective reading skill. It is very
essential to evaluate whether the text and the reading of it will meet your
goal. Different reading purpose requires different levels of engagement with
texts. The purposes may include the following:
READING TO REVIEW: This type of reading require active and
more rigorous approach as effort to understand the text and to follow up
suggested materials are made. It is the most important purpose because it is
done to make sure that the main points made are well grasped.
READING TO REVEAL:To reveal main points in preparation for
lectures. It is done to gain the key understanding of the main ideas. When we
read to reveal new sources, it requires slower reading as almost the whole idea
is needed by the reader.
READING TO REMIND: Done to refresh ones memory.
BE SELECTIVE
This requires that main points in
the book are well selected and read. Reading a book cover to cover in this case
is not necessary. It also involves selecting the textbooks that explain the
points to our best understanding. So to be an effective reader, a student
should be selective.
SMART READING
Reading the introduction and
conclusion of a book/chapter is a bold step in smart reading because it
provides the overview and purpose of the book. With smart reading, the
understanding of the book/chapter becomes easier. Smart reading also involves
identifying the main points, knowing when to stop, discovering the right time
to read etc.
FASTER READING
To be a fast reader, one must not
keep re- reading words in an effort to get a clear understanding. Checking
unfamiliar words in the dictionary could also limit the speed.
ACTIVE READING
This involves making notes. It
helps you get more involved in your reading and focus on what you need to add
to what you’ve known.
This is dummy text. It is not meant to be read. Accordingly, it is difficult to figure out when to end it. But then, this is dummy text. It is not meant to be read. Period.
ConversionConversion EmoticonEmoticon